From fractional advisory support to ready-to-customize policies and hands-on implementation, Instatera provides the level of compliance support your organization needs today, with room to grow tomorrow.​

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ACCOUNTING SYSTEM

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A compliant accounting system is more than accounting software. Instatera helps contractors establish and strengthen the policies, processes, and controls necessary to properly account for Government contract costs and prepare for Government review.

 

Accounting System Support includes:

• SF 1408 and accounting system readiness

• Timekeeping and labor charging

• Direct and indirect cost classification

• Unallowable cost identification and segregation

• Project and job cost accounting

• Billing processes and controls

• Accounting policies and procedures

• Gap assessments and remediation

• Implementation and employee training

 

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SUPPLY CHAIN & PURCHASING SYSTEM

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As purchasing activity grows, informal processes can quickly create compliance, cost, and material-management risk. Instatera helps contractors establish practical supply chain controls that support Government contracting requirements without creating unnecessary bureaucracy.

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Supply Chain and Purchasing System (CPSR) Support includes:

• Purchasing and procurement system readiness

• Supplier selection and competition

• Price analysis and procurement documentation

• Subcontract and purchase order flowdowns

• Purchase authorization and approval controls

• Direct and indirect material treatment

• Receiving, inventory, and material traceability

• Supplier management and oversight

• CPSR and MMAS readiness, when applicable

• Gap assessments and remediation

• Implementation and employee training

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POLICIES AND PROCEDURES

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Small and growing contractors need compliant policies and procedures, but they don't necessarily need the volume or complexity of a large contractor's compliance library.

Instatera offers right-sized, pre-developed policy and procedure packages built around common Government contracting requirements:

 

Accounting System Package:
A core set of accounting policies and procedures covering the controls small and growing Government contractors typically need.

 

Supply Chain Package:
A core set of purchasing and supply chain policies and procedures designed to establish practical, scalable procurement controls.

 

Packages can be purchased as a starting framework or customized and implemented by Instatera to reflect your organization, systems, processes, and contractual requirements.

Package and implementation pricing is based on the size and complexity of your environment.

 

ASSESSMENTS, TRIAGE, & REMEDIATION

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Growing organizations rarely have the resources, or the need, to fix everything at once. Instatera uses a triage approach to evaluate the organization as a whole, looking across compliance, systems, processes, internal controls, staffing, and organizational structure to identify where risk and growth are creating the greatest need for change.

We help distinguish between what needs immediate attention, what should mature as the organization scales, and what simply doesn't need to be overbuilt yet.

 

Our assessments consider:

• Compliance and operational risk

• Staffing, roles, and responsibilities

• Process efficiency and effectiveness

• Internal control design and effectiveness

• System and workflow scalability

• Organizational readiness for continued growth

 

The result isn't a long list of deficiencies with equal priority. It's a practical roadmap that helps leadership understand what needs attention now, what comes next, and where resources will have the greatest impact. From there, Instatera can remain involved through remediation, implementation, and continued organizational growth.

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You don't need to fix everything at once. You need to fix the right things in the right order.